What information is required on a US invoice?

A legally valid US invoice needs: your business name + address, client name + address, unique invoice number, issue date, payment due date, itemized goods or services with quantity and rate, subtotal, tax (if any), and total amount. Add your EIN if your client requires it for 1099 reporting.

Do I need an EIN to send invoices as an LLC?

No — your EIN is required only when a client must issue you a 1099-NEC (single payments over $600/year). You can invoice without an EIN; clients pay to your LLC name or your personal name. Once you have an EIN, include it on the invoice so clients can file 1099s without asking.

Do I have to charge sales tax on freelance or service invoices?

For most professional services (consulting, design, writing, software development), no — most US states don't tax services. Physical goods, SaaS in some states (NY, TX, PA, WA, CT), and digital downloads often are taxable. Check our Sales Tax Nexus Checker for your state-by-state obligations once you cross $100,000 in sales.

What is the standard payment term for freelance invoices?

Net 30 is the US default for B2B freelance and service invoices — payment due 30 days from invoice date. Shorter terms (Net 15, Net 7, Due on receipt) push faster payment but reduce client acceptance. Add a 1.5% monthly late fee clause to give Net 30 teeth.

Can a non-US resident send invoices from a US LLC?

Yes. Once your LLC has an EIN, you invoice US and international clients exactly like a US resident would. Use a US bank account (Mercury, Relay, Wise Business) on the invoice "remit to" section. US clients still file 1099s to your LLC, not to you personally.

Should an invoice include the LLC suffix in the business name?

Yes — always include "LLC" or your full registered name on every invoice. The LLC suffix preserves your liability protection. Invoices labeled with just the trade name (without "LLC") can be argued as personal transactions in court, weakening your corporate veil.

Last updated: 2026-06-02

Quick Answer: A valid US invoice needs your business name + address, the client’s details, a unique invoice number, issue and due dates, itemized line items with quantity and rate, subtotal, tax, and total. Add your EIN if the client files a 1099. Net 30 is the US default for B2B. BeginPulse’s free invoice generator builds a professional PDF in your browser — no signup, no watermark — with tax and totals calculated automatically.

BeginPulse Invoice Generator

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Invoice Generator

Create professional invoices and quotes with your LLC details, in any currency. Print or save as PDF — free, no watermark.

Currency

Your Business

Business Name *

EIN (optional)

Address

Phone

Bill To

Client Name *

Company

Address

Invoice Details

Invoice #

Date

Due Date

Line Items

Tax Rate %

Notes

Summary

Subtotal$500.00

Total$500.00

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